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Logo | Illinois Agrivultural Education

FFA is dedicated to making a positive difference in the lives of students by developing their potential for premier leadership, personal growth and career success through agricultural education..

The FFA Alumni Association supports and advocates for agricultural education and FFA through gifts of time, talent and financial resources..

The mission of the Illinois FFA Foundation is to provide financial support for the Illinois FFA. When you make a gift to the Illinois Foundation FFA, you are investing in the future of agriculture..

The Illinois Association of Vocation Agriculture Teachers (IAVAT) is a professional organization for agricultural teachers at all levels..

The Illinois Association of Community College Agriculture Instructors (IACCAI) is a statewide professional organization for postsecondary agriculture instructors. .

The Illinois Postsecondary Agricultural Student (PAS) Organization provides opportunities for individual growth, leadership and career preparation. .

The Illinois Farm Bureau & Affiliated Companies Youth Education in Agriculture program offers unique educational programs to Illinois youth in 4-H and FFA. .

The purpose of the Illinois Agriculture in the Classroom Program is to encourage educators to incorporate more information about the agriculture, food, and natural resources system into daily lessons..
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Facilitating Coordination in Agricultural Education (FCAE) is a state project administered through the Illinois State Board of Education that is tasked with improving and expanding agricultural education from pre-k through adult levels..

The Illinois Leadership Council for Agricultural Education (ILCAE) is a voluntary, grassroots agricultural industry group focused on the expansion and improvement of Agricultural Education programs at all levels..

The Illinois Committee for Agricultural Education (ICAE) is a 13-member committee established by legislation and appointed by the Governor to advise both the governor and state education agencies concerning Agricultural Education K-adult..

The Illinois State Board of Education is the state agency responsible for Pre-K through 12th grade education. Its primary mission is state program leadership, planning, approval, funding, and evaluation..

The Illinois Department of Agriculture will be an advocate for Illinois' agricultural industry and provide the necessary regulatory functions to benefit consumers, agricultural industry, and our natural resources.. provides information about the Agricultural Education profession and encourages students to consider a career as an agriculture teacher..

MyCAERT provides teachers with an integrated online system to Plan, Document, Deliver, and Assess Career and Technical Education instruction. .

Information Technology and Communication Services (ITCS) Instructional Materials provides agricultural education publications in a variety of formats. .

The Agricultural Experience Tracker is the premiere personalized online system for tracking experiences in agricultural education. .
FFA FFA Alumni IL FFA Foundation IAVAT IACCAI PAS IFB Youth Education IAITC FCAE ILCAE ICAE ISBE Illinois Department of Agriculture MyCAERT ITCS The AET

Listserv Messages

Harley Hepner
Illinois State Board of Education
Principal Consultant, Agricultural Education
100 North First Street
Springfield, IL 62777
(217) 524-4832
(217) 782-0710 fax
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FY18 IFG Application Active; FY17 Amendment

Thursday, April 27, 2017

1.     FY18 IFG Application Available

2.     Deadline to Submit FY17 IFG Amendments


FY18 Incentive Funding Grant Application is Available

The online application for the FY18 Incentive Funding Grant is active and available to complete based on the 2016-2017 school year for each agriculture program at qualifying schools.  You should now be able to login to your application ( and begin completing the teacher entered indicators (in red text).  Complete the application, save your changes, finalize and submit your FY18 application on or before June 30, 2017.  Please read each indicator for accuracy and check only the indicators you have completed and can document for the 2016-2017 school year.  Similar to last year, the FY18 Incentive Funding Grant application process will be completed at while only the budget process will be located on IWAS/e-GMS. 

  1. Parts of the application are pre-populated (black print) from the Ag Ed database and other parts are self-populated (red print) by you.  Much of the pre-populated participation information is updated however some pre-populated indicators are still being entered
    1. The following indicators will not be populated until late May or June so if these impact you, please wait for the completion of the activity or click on the question mark for an approximate completion date before emailing questions or asking them to be populated
      1. A4      IAVAT Committee
      2. A5a    IAVAT Conference
      3. C10    Use of MyCAERT
      4. D9      American degrees are populated, but remember were those earning degrees awarded at the 2016 National Convention.
      5. E15    State FFA Convention

Please keep this in mind before sending emails inquiring about corrections.  If you know you will participate in such an event, do not finalize the application until after these have been populated or you will not receive the x for those activities. Please be patient with information being entered and responses to questions from the State FFA Center. 

2.   CDE information is up-to-date so this can be checked now. The information in the grant application comes from the section or district level CDEs reported by section presidents and approved at the State FFA Office.  Therefore contact the appropriate person depending upon the event. (State FFA Office, Section President, or Section Chairman)

3.   Minimum qualifications in each section must be met before any X in that section will be counted.  Also, note the maximum x for multi-response indicators.

4.   As you complete your application, be sure to use the "save changes" button as you progress in filling out the application.  Teachers that click the "submit and finalize" button early on their FY18 Incentive Funding Grant applications are reducing the number of quality indicators calculated for funding.  Clicking the "submit and finalize" button may prevent the entry of additional information into the database that pre-populates certain quality indicators.  This includes attendance at both the State FFA Convention and the IAVAT Conference.  If you have finalized the application early, in error, please contact me at .   Use the save changes button as you make changes rather than the submit and finalize button. 

5.   Any discrepancies noted by the teacher concerning quality indicators pre-populated from the database must be resolved before the application deadline.  Do not wait until the last minute to review and complete the application in the case you have inquiries to resolve.  The submit and finalize button should only be used when everything for your school is correct and complete

If you have a question or need to correct an error, please click on the red question mark after the specific indicator which is in doubt and send the email to the proper person to respond.    Please include the number and letter of the indicator in your email as applicable.

Since this is the time of the year for banquets and recognition, please remember to thank your elected officials, ISBE board members, and others who make this grant possible so it can continue to benefit agriculture programs in future years.

The submission of the grant application will be used to determine allocations only if there are sufficient funds allocated from the state for the agricultural education line item in FY18.

Deadline to submit FY18 IFG application online:  June 30, 2017

If you are unsure of the application process, use the following steps as a guide:

1.   Login to and click on the link "IFG Applications"

2.   Under the "Forms" column, click on the green "Grant Application Form" button.

3.   You should be looking at the application for your current school.  If you will be moving to a different school for the 2017-2018 school year, please go ahead and complete the FY18 application for your current school.

4.   Review and check applicable indicators with red text and typing in ‘specific’ responses where appropriate. Remember to only click on the indicators you have achieved and can document for the 2016-2017 school year.  Click on "Save Changes" as you go.

5.   Review indicators with black text for accuracy.  If you have questions, click on the red question mark and send an email with your specific question to the appropriate person. 

6.   Once you have reviewed the application and all applicable quality indicators have been marked, then it is ready to submit for approval by clicking "Finalize & Submit."  Nothing can be added (teacher additions or pre-populated information) once you finalize and submit so make sure all outstanding questions are answered and all pre-populated data is correct before you finalize. 

7.   Print out a copy for your files and/or save an electronic copy.



Deadline to Submit FY17 IFG Amendments

Just a friendly reminder to submit an amendment if changes are needed based on your original approved budget.  Submit amendments by April 30 so budget requests can be approved before expenditures are made.  An amendment is in order if there is a change of $100 or greater in a budget line including if a specific budget item is deleted and/or another item is added to the budget description not previously approved.  Budget amendments are completed online in IWAS in a few quick steps.

  1. Access your online budget in IWAS.
  2. Prior to entering into the grant, click on the last approved budget application listed for the current fiscal year.
  3. Click on the “Create Amendment‟ button across the top menu bar.
  4. Unlock the application and/or appropriate pages you wish to revise using the “Page Lock Control.‟  Save the page.
  5. Go to the ‘Amendment’ tab to indicate only the changes (revisions, additions, deletions) in this amendment. Save the page.
  6. Make the needed revisions on the appropriate pages remembering to save each revised page. If there is no ‘Save Page’ button at the bottom of the page, then your page is locked and changes will not be saved.
  7. Complete the process on the “Submit‟ page.

For more detailed assistance on examples of how to classify budget items in function and object codes, or how to submit an amendment or how to submit a returned amendment, please see the IFG Instructions Guide.  You can check the status column in your grant menu to see if it was approved or returned.  If you have further program questions, feel free to contact me at 217-524-4832 or contact the Helpdesk at 217-558-3600 for technical support.

The current fiscal situation with state funds is that funds are 8+ months in arrears (to the district) from the date the payment voucher from ISBE is issued to the Comptroller.  This is likely to continue for the foreseeable future. Given this, it is possible that the end of the grant period (June 30) will arrive prior to the district receiving grant funds.  While not ideal, it is recommended the district purchase according to the approved budget prior to the end date and then wait for the state funds to arrive to essentially reimburse the district for that payment.  If the district does not spend the grant funds by the end date of the grant (June 30), then the district will need to return the unspent funds to ISBE.  Take the time now in the last few weeks of school to review your purchases, communicate with your business office, and make sure all funds are spent. Resolve any issues now.  If there are questions or concerns regarding the grant or budget, please contact me.

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