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www.illinoisffa.org

FFA is dedicated to making a positive difference in the lives of students by developing their potential for premier leadership, personal growth and career success through agricultural education..
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The FFA Alumni Association supports and advocates for agricultural education and FFA through gifts of time, talent and financial resources..
illinoisffafoundation.org

The mission of the Illinois FFA Foundation is to provide financial support for the Illinois FFA. When you make a gift to the Illinois Foundation FFA, you are investing in the future of agriculture..
www.iavat.org

The Illinois Association of Vocation Agriculture Teachers (IAVAT) is a professional organization for agricultural teachers at all levels..
www.iaccai.org

The Illinois Association of Community College Agriculture Instructors (IACCAI) is a statewide professional organization for postsecondary agriculture instructors. .
facebook.com/Illinois.PAS/

The Illinois Postsecondary Agricultural Student (PAS) Organization provides opportunities for individual growth, leadership and career preparation. .
www.youthed.org

The Illinois Farm Bureau & Affiliated Companies Youth Education in Agriculture program offers unique educational programs to Illinois youth in 4-H and FFA. .
www.agintheclassroom.org

The purpose of the Illinois Agriculture in the Classroom Program is to encourage educators to incorporate more information about the agriculture, food, and natural resources system into daily lessons..
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Facilitating Coordination in Agricultural Education (FCAE) is a state project administered through the Illinois State Board of Education that is tasked with improving and expanding agricultural education from pre-k through adult levels..
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The Illinois Leadership Council for Agricultural Education (ILCAE) is a voluntary, grassroots agricultural industry group focused on the expansion and improvement of Agricultural Education programs at all levels..
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The Illinois Committee for Agricultural Education (ICAE) is a 13-member committee established by legislation and appointed by the Governor to advise both the governor and state education agencies concerning Agricultural Education K-adult..
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The Illinois State Board of Education is the state agency responsible for Pre-K through 12th grade education. Its primary mission is state program leadership, planning, approval, funding, and evaluation..
www.agr.state.il.us

The Illinois Department of Agriculture will be an advocate for Illinois' agricultural industry and provide the necessary regulatory functions to benefit consumers, agricultural industry, and our natural resources..
www.teachag.net

TeachAg.net provides information about the Agricultural Education profession and encourages students to consider a career as an agriculture teacher..
www.mycaert.com

MyCAERT provides teachers with an integrated online system to Plan, Document, Deliver, and Assess Career and Technical Education instruction. .
im.itcs.illinois.edu

Information Technology and Communication Services (ITCS) Instructional Materials provides agricultural education publications in a variety of formats. .
www.theaet.com

The Agricultural Experience Tracker is the premiere personalized online system for tracking experiences in agricultural education. .
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ISBE Consultant
Illinois State Board of Education
Principal Consultant, Agricultural Education
100 North First Street
Springfield, IL 62777
(217) 524-4832
(217) 782-0710 fax
bhouser@isbe.net
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FY 2018 Agriculture Education 3 Circles Grant

Thursday, June 21, 2018

District guidance - Final expenditure reporting


As June 30, 2018 approaches, there have been questions from Districts regarding the 3 Circle grant payments to the agriculture teacher(s). As required by the grant, as well as the periodic performance reporting, Time and Effort must be completed and documented (AET or other recordkeeping method) for all activities up to June 30, 2018.

Grant payments not made by June 30, 2018 will be shown as Outstanding Obligations for salaries/benefits on the Project Completion Report. Per ISBE fiscal policy grant guidelines, the District has 90 days after the end of the grant to liquidate all obligations and submit a Final Expenditure Report. Districts must remember to keep this on Fiscal Year 2018 payroll. This is because hours worked occurred in that grant fiscal year.

FYI: An end date change is not needed to liquidate obligations encumbered prior to the end of the current project. For example, if a project ends June 30, an end date extension is not needed to pay the salary and benefit costs for teachers on a 12-month payment schedule.

The ISBE State and Federal Grant Administration Policy, Fiscal Requirements, and Procedures can be used as guidance.

Please see below excerpts from the above link:

Project Completion Reports – State

All grant funds must be expended and/or obligated and all activities must be completed on or before the project end date. A completion report must be submitted that reflects ALL expenditures and obligations for the project no later than 20 calendar days after the project end date. If a completion report is submitted through the project end date and there are no outstanding obligations entered, then the completion report will be considered the grantee's final expenditure report. Failure to submit this completion/final expenditure report in a timely manner will result in project funding being withheld for the current and subsequent year until the report is received.

Final Expenditure Reports

A final expenditure report is defined as:

The project end date equals the cumulative expenditure through date, and;

There are no outstanding obligations reported.

If a completion report is submitted with outstanding obligations, then a final expenditure report that reflects total project expenditures (with all prior obligations liquidated) must be submitted no later than 90 calendar days after the project end date. Failure to submit this final expenditure report in a timely manner will result in project funding being withheld for the current and subsequent year until the report is received.



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